12 Steps To Productivity

How to Perform The Weekly Review (Step 12 of 12)

Even if you have created an excellent productivity system (Steps 1-11), it is essential to set aside about 15-30 minutes each week to review and maintain your productivity system. The weekly review links all of the projects and tasks you are performing to ensure that the actions you are doing on a daily basis are …

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Ultimate Secret to Productivity – Habit and Task Batching (Step 11 of 12)

I wish I knew earlier in my career that habit batching is the ultimate secret to being able to create more time in your day. This time can then be used for things that really matter to you such as exercise, hobbies, or working on your Most Important Tasks.  When I started implementing a productivity …

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How to Use Calendars Effectively and Improve Productivity (Step 10 of 12)

Arriving early looks good, being late looks bad, not showing up… will ruin a career Physician Zen Calendars are an integral part of our daily personal and professional lives. When used effectively, they can guide us smoothly through a day with minimum effort. When used ineffectively they can cause stress with missed appointments and deadlines.  …

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How to Use Productivity Apps to Organize Projects (Step 9 of 12)

Unfortunately, most productivity books don’t really go into detail about how to implement your Projects and Next actions into a digital system. After lots of trial and error, this is my interpretation on how to best integrate a productivity system into a digital environment using productivity apps If you want to go less digital, you …

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Clear Your Mind by Listing All Projects and Next Actions (Step 8 of 12)

“The Mind is Meant for Creating Ideas, Not Storing Them” -Physician Zen Being a health professional is not easy. We are constantly stressed with attempts to juggle multiple projects and tasks at once. It feels like our work, career, and personal life are pulling our minds in all directions. In order to stay afloat we …

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Manage Your Email with Inbox Zero and Increase Productivity (Step 7 of 12)

Electronic Mail was first invented in 1971 by Ray Tomlinson and the term EMAIL was founded by Shiva Ayyadurai in 1982. Regardless to say, the introduction of email has drastically changed the way we work and communicate with one another on a day to day basis.  Email gives people infinite access to you. An office …

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How to Organize the Digital Workspace and be Productive (Step 6 of 12)

I found that creating a consistent system for organizing the digital environment has been a challenge for myself as well as others throughout the years. After going through several resources and doing things by trial and error, I came up with a system that works the best for myself. I have had others try this …

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Declutter the Digital Workspace by Sorting and Purging (Step 5 of 12)

I find that managing the digital workspace is one of the most difficult areas to manage. With the advancement of technology, data storage is getting larger and cheaper. This allows for accumulation of massive amounts of digital files that are unsorted.  I did a quick google search and found that 1 Terabyte of storage can …

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How To Organize Your Files

Organize The Physical Workspace Files for Productivity (Step 4 of 12)

One of the most difficult parts of having a productivity system is continuously having to deal with stuff that comes up in our physical workspace. Most of the time, things are just left on the desk to be dealt with later on. This will can lead to the accumulation of piles of unsorted things. Having …

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Create the perfect workspace

Creating the Perfect Physical Workspace That Boosts Productivity (Step 3 of 12)

“Unnecessary Items = Distractions = Decreased Productivity” How we set up the physical workspace is often neglected. If you completed the previous step (Step 2), then you experienced how easily things can accumulate in your environment without realizing it. We often feel obligated to keep things we don’t need or guilty about throwing things away …

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