{"id":4251,"date":"2019-07-17T01:00:50","date_gmt":"2019-07-17T08:00:50","guid":{"rendered":"https:\/\/www.physicianzen.com\/?p=2146"},"modified":"2019-07-17T01:00:50","modified_gmt":"2019-07-17T08:00:50","slug":"how-optimizing-your-physical-workspace-creates-time","status":"publish","type":"post","link":"https:\/\/zenproductivity.com\/how-optimizing-your-physical-workspace-creates-time\/","title":{"rendered":"How Optimizing Your Physical Workspace Creates Time"},"content":{"rendered":"\n<div class=\"wp-block-uagb-blockquote uagb-blockquote__outer-wrap\" id=\"uagb-blockquote-d13486da-3fb5-4092-bc5f-df89a56fb81c\"><div class=\"uagb-blockquote__wrap uagb-blockquote__skin-border uagb-blockquote__with-tweet uagb-blockquote__tweet-style-classic uagb-blockquote__tweet-icon_text uagb-blockquote__stack-img-none\"><blockquote class=\"uagb-blockquote\"><div class=\"uagb-blockquote__content-wrap\"><div class=\"uagb-blockquote__content\">&#8220;The daily and rapid process of dealing with clutter will allow you to create time to complete your Most Important Tasks!&#8221;<\/div><footer><div class=\"uagb-blockquote__author-wrap uagb-blockquote__author-at-left\"><cite class=\"uagb-blockquote__author\"><a href=\"https:\/\/twitter.com\/PhysicianZen\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"@PhysicianZen (opens in a new tab)\">@PhysicianZen<\/a><\/cite><\/div><a href=\"void(0)\" class=\"uagb-blockquote__tweet-button\" target=\"_blank\" rel=\"noopener noreferrer\"><svg width=\"20\" height=\"20\" viewbox=\"0 0 512 512\"><path d=\"M459.37 151.716c.325 4.548.325 9.097.325 13.645 0 138.72-105.583 298.558-298.558 298.558-59.452 0-114.68-17.219-161.137-47.106 8.447.974 16.568 1.299 25.34 1.299 49.055 0 94.213-16.568 130.274-44.832-46.132-.975-84.792-31.188-98.112-72.772 6.498.974 12.995 1.624 19.818 1.624 9.421 0 18.843-1.3 27.614-3.573-48.081-9.747-84.143-51.98-84.143-102.985v-1.299c13.969 7.797 30.214 12.67 47.431 13.319-28.264-18.843-46.781-51.005-46.781-87.391 0-19.492 5.197-37.36 14.294-52.954 51.655 63.675 129.3 105.258 216.365 109.807-1.624-7.797-2.599-15.918-2.599-24.04 0-57.828 46.782-104.934 104.934-104.934 30.213 0 57.502 12.67 76.67 33.137 23.715-4.548 46.456-13.32 66.599-25.34-7.798 24.366-24.366 44.833-46.132 57.827 21.117-2.273 41.584-8.122 60.426-16.243-14.292 20.791-32.161 39.308-52.628 54.253z\"><\/path><\/svg><span class=\"uagb-blockquote__tweet-label\">Tweet<\/span><\/a><\/footer><\/div><\/blockquote><\/div><\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>The physical workspace is the most important environment that you have, and setting it up properly is crucial to you being maximally productive. In the previous posts, we went over exactly how to create an optimal and functional physical workspace.&nbsp;<\/p>\n\n\n\n<p><a rel=\"noreferrer noopener\" aria-label=\"Step 1 tells you the exact Supplies needed to be productive (opens in a new tab)\" href=\"https:\/\/www.physicianzen.com\/essential-office-supplies\/\" target=\"_blank\">Step 1 tells you the exact Supplies needed to be productive<\/a><br><a rel=\"noreferrer noopener\" aria-label=\"Step 2 shows you how to Declutter and Purge your current physical workspace (opens in a new tab)\" href=\"https:\/\/www.physicianzen.com\/how-to-declutter-the-physical-workspace-by-sorting-and-purging-step-2-of-12\/\" target=\"_blank\">Step 2 shows you how to Declutter and Purge your current physical workspace<\/a><br><a rel=\"noreferrer noopener\" aria-label=\"Step 3 helps you Create an optimal physical workspace (opens in a new tab)\" href=\"https:\/\/www.physicianzen.com\/creating-the-perfect-physical-workspace-that-boosts-productivity-step-3-of-12\/\" target=\"_blank\">Step 3 helps you Create an optimal physical workspace<\/a><br><a href=\"https:\/\/www.physicianzen.com\/organize-the-physical-workspace-files-for-productivity\/\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"Step 4 shows you how to Organize your Physical Files (opens in a new tab)\">Step 4 shows you how to Organize your Physical Files<\/a><\/p>\n\n\n\n<p>Now after organizing your physical workspace, you may be thinking: &#8220;WOW, I am done. This is what productivity feels like&#8230; being organized!&#8221;<\/p>\n\n\n\n<p>Actually&#8230;. being organized is just the beginning of productivity. I think of <g class=\"gr_ gr_5 gr-alert gr_gramm gr_inline_cards gr_disable_anim_appear Grammar only-ins doubleReplace replaceWithoutSep\" id=\"5\" data-gr-id=\"5\">organization<\/g> as a means to allow you to obtain true productivity resulting in the completion of the most meaningful tasks in your life. This, in turn, decreases stress and creates a sense of purpose in our lives. <\/p>\n\n\n\n<p>From my experience, an optimized physical workspace serves two main functions:<\/p>\n\n\n\n<ol><li>Allows the processing and execution of&nbsp;<strong><em>Shallow Tasks&nbsp;<\/em><\/strong>in a practical and rapid manner.&nbsp;<\/li><li>Allows efficient completion of your&nbsp;<strong><em>Most Important Tasks&nbsp;<\/em><\/strong>with absolutely no distractions and using only the absolutely necessary items.&nbsp;<\/li><\/ol>\n\n\n\n<h3><strong>The Physical Workspace Allows Processing of Shallow Tasks Rapidly<\/strong><\/h3>\n\n\n\n<p>The biggest reason we can\u2019t complete our Most Important Tasks, is because we are submerged with shallow tasks. We then end up continuously doing these shallow tasks all day long since we do not have an efficient way of processing them.&nbsp;<\/p>\n\n\n\n<p>These include digital and physical tasks. Shallow <em>Digital<\/em> tasks examples are emails, text messages, social media, etc. Shallow <em>P<\/em><g class=\"gr_ gr_26 gr-alert gr_spell gr_inline_cards gr_disable_anim_appear ContextualSpelling ins-del multiReplace\" id=\"26\" data-gr-id=\"26\"><em>hysical<\/em><\/g> tasks examples include sorting or dealing with miscellaneous documents, patient lists, journal articles, random notes, legal documents, mail, etc.<\/p>\n\n\n\n<p>The reason most people have clutter in their physical workspace is that they have no way to effectively process their physical items. For example, you have an important document that you would like to save, but do not have a designated <g class=\"gr_ gr_76 gr-alert gr_spell gr_inline_cards gr_disable_anim_appear ContextualSpelling ins-del\" id=\"76\" data-gr-id=\"76\">process or<\/g> place where you can place it. You tell yourself, you don\u2019t have<em><strong> \u201cTIME\u201d<\/strong><\/em> to give to place it in a proper place and it just ends up on your desk. Does this sound familiar?<\/p>\n\n\n\n<p>The end result is that physical items start to pile up. Once the cycle starts, it is hard to find time to tackle all of the clutter that has accumulated (as you saw in <a rel=\"noreferrer noopener\" aria-label=\"Step 2 (opens in a new tab)\" href=\"https:\/\/www.physicianzen.com\/how-to-declutter-the-physical-workspace-by-sorting-and-purging-step-2-of-12\/\" target=\"_blank\">Step 2<\/a>). This leads to a \u201ccycle\u201d of unproductiveness.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter is-resized\"><img loading=\"lazy\" src=\"https:\/\/www.physicianzen.com\/wp-content\/uploads\/2019\/07\/000-2-1024x768.png\" alt=\"\" class=\"wp-image-2101\" width=\"790\" height=\"592\"\/><\/figure><\/div>\n\n\n\n<p>An ideal physical workspace will allow you to place those physical items in a designated area (2-tray system) and have a process of dealing with them extremely fast using simple tools such as a <a rel=\"noreferrer noopener\" aria-label=\"scanner, shredder, and trash can. (opens in a new tab)\" href=\"https:\/\/www.physicianzen.com\/essential-office-supplies\/\" target=\"_blank\">scanner, shredder, and trash can.<\/a><\/p>\n\n\n\n<p>Productivity stems from being able to rapidly process shallow tasks such as physical and digital clutter so that you can truly focus the majority of your time completing your most important tasks!<\/p>\n\n\n\n<h3><strong>The Physical Workspace Allows Completion of Your Most Important Tasks<\/strong><\/h3>\n\n\n\n<p><strong>Most Important Tasks<\/strong>(<strong><em>MIT<\/em><\/strong>), as defined by Leo Babauta in his book <a href=\"https:\/\/amzn.to\/2S8L1Va\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"Zen to Done (opens in a new tab)\">Zen to Done<\/a>, are tasks, that when completed will significantly elevate your life or personal well-being. Examples of MITs are tasks such as studying, learning a complex topic, starting a side hustle, writing a book, writing a manuscript, blog posts, etc.&nbsp;<\/p>\n\n\n\n<p>Often these tasks are the ones that require us to be at the peak of our productivity (Productive Flow State) in order to complete. These MITs and are extremely difficult (or impossible) to complete when distracted.<\/p>\n\n\n\n<p>Have you had \u201cwriter\u2019s block&#8221; or difficultly with focusing while studying? That is a result of the inability to achieve a productive flow state caused by mental, digital, and physical distractions.&nbsp;<\/p>\n\n\n\n<p>If you feel like you have been having difficulty completing the most important tasks in your life, I can guarantee that creating the perfect physical workspace with no distractions will give you the best chance of completing your Most Important Tasks!&nbsp;<\/p>\n\n\n\n<div style=\"height:37px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>I hope you enjoyed this post! Click here for an overview of all <a rel=\"noreferrer noopener\" aria-label=\"12-steps to help you achieve a productive life (opens in a new tab)\" href=\"https:\/\/www.physicianzen.com\/12-steps-that-will-make-your-productivity-soar-2\/\" target=\"_blank\">12-steps to help you achieve a productive life<\/a>. <\/p>\n\n\n\n<p>Please sign up for our newsletter below if you would like to receive updates as each step comes out! Once again, I look forward to being part of your productive and stress-free life.<\/p>\n\n\n\n<p> <\/p>\n","protected":false},"excerpt":{"rendered":"<p>The physical workspace is the most important environment that you have, and setting it up properly is crucial to you being maximally productive. In the previous posts, we went over exactly how to create an optimal and functional physical workspace.&nbsp; Step 1 tells you the exact Supplies needed to be productiveStep 2 shows you how &hellip;<\/p>\n<p class=\"read-more\"> <a class=\"\" href=\"https:\/\/zenproductivity.com\/how-optimizing-your-physical-workspace-creates-time\/\"> <span class=\"screen-reader-text\">How Optimizing Your Physical Workspace Creates Time<\/span> Read More &raquo;<\/a><\/p>\n","protected":false},"author":1,"featured_media":2190,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","site-sidebar-layout":"default","site-content-layout":"default","ast-global-header-display":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"default","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":""},"categories":[3],"tags":[],"_links":{"self":[{"href":"https:\/\/zenproductivity.com\/wp-json\/wp\/v2\/posts\/4251"}],"collection":[{"href":"https:\/\/zenproductivity.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/zenproductivity.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/zenproductivity.com\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/zenproductivity.com\/wp-json\/wp\/v2\/comments?post=4251"}],"version-history":[{"count":0,"href":"https:\/\/zenproductivity.com\/wp-json\/wp\/v2\/posts\/4251\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/zenproductivity.com\/wp-json\/"}],"wp:attachment":[{"href":"https:\/\/zenproductivity.com\/wp-json\/wp\/v2\/media?parent=4251"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/zenproductivity.com\/wp-json\/wp\/v2\/categories?post=4251"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/zenproductivity.com\/wp-json\/wp\/v2\/tags?post=4251"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}